Birth Registry Accuracy

The Integrated Perinatal Health Information System (IPHIS) is Ohio’s birth registry.  Formerly known as the “birth certificate,” IPHIS is the most extensive perinatal data base in Ohio. Built upon National Center for Health Statistics (NCHS) guidelines, IPHIS information is used to make public policy and state funding decisions. Researchers and Quality Improvement specialists, who study factors which affect the health of pregnant women and their newborns, use IPHIS data to track important indicators such as preterm birth, low birth weight, complications of pregnancy, newborn outcomes and breastfeeding upon discharge. Information accuracy is essential to make IPHIS information trustworthy enough to be used for these important health care decisions.

OPQC understands that perinatal health information changes often as knowledge grows. Ongoing learning is essential for clinical and birth registry staff so that the integrity of birth registry data can be maintained. The resources and training opportunities here are designed to give you the most up to date information possible so that the birth registry data from your hospital can be confidently used to improve outcomes for all Ohio moms and babies.



The Ohio Perinatal Quality Collaborative and The Ohio Department of Health - Vital Statistics hosted six regional training opportunities for OB clinicians and birth registry staff responsible for IPHIS birth registry data entry.

Regional Workshop Training Dates 2016:

  • Tuesday, May 17, 2016 in Columbus, OH
  • Tuesday, May 24, 2016 in Toledo, OH 
  • Tuesday, June 7, 2016 in Canton, OH 
  • Tuesday, August 16, 2016 in Cincinnati, OH
  • Tuesday August 23, 2016 in Athens, OH 
  • Tuesday, August 30, 2016 in Cleveland, OH

Regional Workshop Training Dates 2017:

  • Tuesday, August 1, 2017 in Canton, OH
  • Tuesday, August 8, 2017 in Cincinnati, OH
  • Tuesday, August 15, 2017 in Cleveland, OH
  • Wednesday, August 23, 2017 in Columbus, OH
  • Tuesday, August 29, 2017 in Toledo, OH   

These workshops focused on the new Ohio Vital Statistics Data Improvement Dashboard and discussed specific challenges consistent with IPHIS data accuracy. Please click here to download the 2016 slides or the 2017 slides.


IPHIS Virtual office Hours

Presentation Dates 2017:

Presentation Dates 2016:


IPHIS Education Training Modules

Below are five online modules which describe the use of the IPHIS as the essential perinatal data base in Ohio. These modules are approximately 30 minutes each, and are entirely self-study.

Module 1: Why is the birth certificate important to the healthcare of women and newborn infants?

Module 2: What are the variables in the Ohio birth certificate and what do they mean?

Module 3: Where are select birth certificate variables found in the patient's medical record?

Module 4: How can I know if I have accurately entered data in IPHIS?

Module 5: How can I improve the data entry processes at my hospital?


IPHIS Variables And educational brochures

13 Key IPHIS Variables

2014 Additional IPHIS Variables

Reporting Critical Congenital Heart Disease


IPHIS Webinars

2016 Presentation Dates:

2014 Presentation Dates:


ODH/Vital Statistics Vital Support Site

Frequently used reference materials:


Educational Material

Obstetrics Admission History and Physical Form

IPHIS to Patient Medical Record Checklist

IPHIS Accuracy Directions


*Photo Attribution: Monkey Business Images/Shutterstock